Retainer management
software that works
for both sides.
Your client gets a live portal. They watch your hours build all month. By the time the invoice lands, there are no questions.
Free for your first client · 2 minutes to set up
The problem
Most retainer software
wasn't built for you.
Accelo, Scoro, Teamwork, ClickUp — every tool ranking on Google targets agencies with 10-person teams and enterprise budgets. They charge $200/month for CRM, resource planning, and features you'll never touch.
You need two things: track your hours, and let your client see them. That's it. Nobody built that. So we did.
How it works
Your client sees everything.
Before the invoice arrives.
You log time
Add a time entry with what you worked on. Takes 30 seconds. Your client's portal updates the moment you hit save.
Your client watches it build
Their portal shows every hour logged and every task completed — in real time, all month long. No waiting for end-of-month reports.
Overage alerts fire automatically
At 80% and 100% of included hours, both sides get an email. No awkward calls. No scope disputes.
Invoice generates itself
Retallio builds the invoice from your time entries at month end. Your client has already seen every hour — there are no questions.
Client approves in one click
Before the invoice is finalized, the client approves it from their portal. Both sides aligned. Payment moves faster.
The difference
Stop having this conversation.
No questions.
They watched it build all month.
Comparison
Retallio vs other retainer
management software
| Tool | Built for | Live client portal | Price |
|---|---|---|---|
| RetallioThat's us | Solo freelancers | Real-time | Free / $19 / $39 |
| Bonsai | Freelancers (all-in-one) | — | From $17/mo |
| Harvest | Small teams | — | From $11/mo |
| Toggl | Individuals | — | Free / $9/mo |
| Accelo | Agencies | — | From $24/user |
| Scoro | Agencies | — | From $26/user |
The key difference: Retallio is the only retainer management software where your client has a live portal.
Every other tool tracks time for you. Retallio tracks time for both of you.
Who it's for
Built for freelancers
who bill monthly.
If you bill the same clients every month and want to stop having the invoice conversation — Retallio was built for you. Not for agencies. Not for teams. For you.
Get started freeEarly users
What freelancers say
"Finally a tool that shows the client what I'm doing. The invoice questions are completely gone."
Early beta user
Freelance developer
"Ditched my spreadsheet on day one. My client actually thanked me for the portal."
Early beta user
Marketing consultant
"Genius move. Just give them the tools to see for themselves."
@zlunier
X / Twitter
Pricing
Start free.
Scale when you're ready.
Free
For your first retainer client
- 1 client
- Time tracking
- Client portal
- Manual invoicing
Pro
For freelancers with multiple clients
- Up to 10 clients
- Real-time client portal
- Auto-invoicing
- PDF invoices
- Overage alerts
- Client approval flow
Business
For agencies and power users
- Unlimited clients
- Everything in Pro
- Stripe auto-charge
- Analytics
- Priority support
FAQ
Common questions
What is retainer management software?
Retainer management software helps freelancers track hours, manage recurring client relationships, and handle monthly billing for clients on a fixed fee. The best tools give clients live visibility into work done so invoices never arrive as a surprise.
How is Retallio different from Toggl or Harvest?
Toggl and Harvest track time for you. Retallio tracks time for both you and your client. Your client gets a live portal where they see every hour logged and every task completed — updated in real time as you work. No other retainer management software does this.
Do my clients need to create an account?
No. Each client gets a unique portal link. They click it and see everything — no signup, no password, no friction. Most clients check it within the first week and never question an invoice again.
Is Retallio built for agencies?
Retallio is built for solo freelancers and small consultancies with 1–10 retainer clients. If you're running a larger agency with a full team, tools like Accelo or Scoro may be a better fit.
What happens when a client uses all their hours?
Both you and your client get automatic email alerts at 80% and 100% of hours used. Additional work is tracked and billed at your overage rate, set when you create the client.
Can I try it for free?
Yes. Retallio is free for your first client, forever. No credit card required. Full portal experience — time tracking, live client visibility, and manual invoicing.
Send your next invoice
without the call.
Free for your first client. No credit card. 2 minutes to set up.